Administrative Assistant
Inclusively is partnering with a financial services company to hire a Field Supervision Administrative Assistant I. Please note: this role is NOT an internal position with Inclusively but with the partner company.
ABOUT INCLUSIVELY:
Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.
The Admin can be Hybrid or Onsite and will be required to be geographically located near the St. Louis office to perform work in the office 2-3 days a week
The Field Supervision Department plays a critical role in achieving the Compliance Division's purpose of promoting our client's best interests and options by partnering to improve our culture of compliance and enable the best experience for all. Our associates are our greatest asset, and the opportunity to increase our client impact is directly related to our success in attracting, retaining, and developing a talented and diverse workforce. We are seeking an Administrative Assistant I for the Field Supervision Department in Compliance. This role will perform various administrative duties, including answering multiple phone lines, managing calendars, preparing daily work and filing and distributing mail. The ideal candidate is a highly organized self-starter who demonstrates customer service skills, typing skills, filing experience, spreadsheet experience, and effective math skills. Excellent computer and excel skills are required.
Responsible for providing administrative support to ensure the smooth functioning of the department. Specific responsibilites may include:
Provides calendar management, including scheduling, prioritizing and coordinating meetings
Manages key dates and/or deadlines
Coordinates meeting and/or event logistics
Receives, screens and routes incoming calls
Manages documents and records, inclusive of filing
Prepares reports and meeting minutes
Provides data entry or basic reports
Provides mailroom support
Handles invoicing and prepare expense reports
Manages office equipment and supply management
Escalates or deescalates calls, emails, etc without immediate guidance or direction
Manages SharePoint sites and/or JonesNet pages
Trains department members on new technology, such as MS Teams, Sharepoint, MURAL, Zoom, etc.
Makes travel arrangements
Assist with onboarding new team members
Orders gifts and/or flowers
High School Diploma or equivalent
1-3 years related experience
Strong organizational skills with ability to handle multiple tasks
Self-motivated and ability to work independently
Must have good verbal communication skills and customer service orientation to handle internal and external contacts
Proficient in Microsoft Outlook, Word, OneNote, Excel, and SharePoint
Works within established procedures under moderate supervision
Basic problem-solving skills
Proven ability to handle confidential information with discretionEstimated Salary: $20 to $28 per hour based on qualifications.
ABOUT INCLUSIVELY:
Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.
The Admin can be Hybrid or Onsite and will be required to be geographically located near the St. Louis office to perform work in the office 2-3 days a week
The Field Supervision Department plays a critical role in achieving the Compliance Division's purpose of promoting our client's best interests and options by partnering to improve our culture of compliance and enable the best experience for all. Our associates are our greatest asset, and the opportunity to increase our client impact is directly related to our success in attracting, retaining, and developing a talented and diverse workforce. We are seeking an Administrative Assistant I for the Field Supervision Department in Compliance. This role will perform various administrative duties, including answering multiple phone lines, managing calendars, preparing daily work and filing and distributing mail. The ideal candidate is a highly organized self-starter who demonstrates customer service skills, typing skills, filing experience, spreadsheet experience, and effective math skills. Excellent computer and excel skills are required.
Responsible for providing administrative support to ensure the smooth functioning of the department. Specific responsibilites may include:
Provides calendar management, including scheduling, prioritizing and coordinating meetings
Manages key dates and/or deadlines
Coordinates meeting and/or event logistics
Receives, screens and routes incoming calls
Manages documents and records, inclusive of filing
Prepares reports and meeting minutes
Provides data entry or basic reports
Provides mailroom support
Handles invoicing and prepare expense reports
Manages office equipment and supply management
Escalates or deescalates calls, emails, etc without immediate guidance or direction
Manages SharePoint sites and/or JonesNet pages
Trains department members on new technology, such as MS Teams, Sharepoint, MURAL, Zoom, etc.
Makes travel arrangements
Assist with onboarding new team members
Orders gifts and/or flowers
High School Diploma or equivalent
1-3 years related experience
Strong organizational skills with ability to handle multiple tasks
Self-motivated and ability to work independently
Must have good verbal communication skills and customer service orientation to handle internal and external contacts
Proficient in Microsoft Outlook, Word, OneNote, Excel, and SharePoint
Works within established procedures under moderate supervision
Basic problem-solving skills
Proven ability to handle confidential information with discretionEstimated Salary: $20 to $28 per hour based on qualifications.
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